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Automating supplier invoices, bank reconciliation and collections with supervised AI

I automate repetitive admin tasks with AI, always with a human review step and a record of every decision.

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The problem

“We spend hours typing in supplier invoices, reconciling the bank and chasing payments. We hear about AI, but we don’t trust it not to make mistakes nobody notices.”

What I do

  • Supplier invoices: PDF → automatic reading → validation (tax ID, amounts, VAT) → posting.
  • Bank reconciliation with Norma 43 statements: matching proposals you review and approve.
  • Payment reminders and approval flows for expenses or payments.
  • Connecting online shop, bank, business software and accountant.
  • Training so your team knows how to review, correct and trust the process.

AI with human control: nothing is posted without someone being able to review it, and everything is traceable.

How a supplier invoice flows

  1. 1. Invoice arrives

    PDF by email or shared folder.

  2. 2. Automatic reading

    Supplier, tax ID, date, net amounts, VAT and total.

  3. 3. Human review

    You validate or correct it in an inbox. Doubtful items are flagged.

  4. 4. Posting

    It is recorded in your business software.

  5. 5. Traceability

    Who approved what and when is logged.

Typical scenarios to illustrate the work; they are not real clients or results.

Use case

Office with many supplier invoices

Situation: A services company receives hundreds of PDF supplier invoices a month and types them in by hand.

Approach: Automatic invoice reading, validation of tax IDs and amounts, a review inbox and posting with a log of every step.

Back-office automation with supervised AI

Shall we talk about your case?

A 30-minute call, with no obligation, to understand your situation and tell you where to start.

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